Circle Vision

Publications Department Policies


The Circle Vision news magazine is created by the Magazine Production class with contributions by the 21st Century Journalism class. The content of this student publication does not necessarily represent the view of the school board, administration, staff, or student body. The Circle Vision Staff promises to provide lively, factual information to readers throughout the school year. It is our responsibility to provide an open form of ideas, opinions, and artwork. We promise fair and balanced reporting to represent the student body and the community to the best of our ability as journalists.

The Circle Vision news magazine is an NSPA, KSPA, and JEA member publication.

ADVERTISING:  The editor-in-chief, with guidance from the business manager or the adviser, shall determine if any advertisement is not acceptable. Ads for illegal products or services will be rejected.

ANONYMOUS SOURCE:  At the discretion of the editor-in-chief, anonymous sources may be used. When anonymous sources are used, only the reporter and editor-in-chief should know the identity of the source. Of course, it is preferred to use sources whom will go on the record, however the publications department understands there are instances when the use of an anonymous source is appropriate.

BYLINES /PHOTO CREDITS:  All stories written by an individual will receive a byline with the exception of an editorial if it is to be represented by the whole staff. Any photos that appear in the publication will receive a photo credit. Photographers are expected to write their own captions. If more than two people contributed to a story the byline will read, “staff.” Co-writers are approved by the adviser. Illustrations are written as such.

CONTROVERSIAL TOPICS:  Students will be expected to be responsible and implement good ethical decisions when determining any controversial topics to be included in a publication. Although our publications do not have prior review, it would be helpful to give the principal a heads up when the publication goes to press.

CORRECTIONS:  Although our goal is to have no errors in our publications, but if the situation arises, corrections will be made when necessary. A note about corrections made will run in the subsequent Circle Vision news magazine.

DEADLINES:   Meeting deadlines is an absolute must in a publications classroom. All student journalists are expected to meet all deadlines. Failure to do so may result in failing grades or dismissal of the staff, if the problem continues. Any situation when it appears as though a deadline cannot be met because of an unexpected circumstances, the staff member should meet with the editor immediately. It is the decision of the editor-in-chief and/or the adviser as to how to handle the situation. Only staff are allowed in the classroom during schedule meeting times or during deadline work.

DISMISSAL FROM STAFF:  Students may be dismissed from staff for any infractions, which include but are not limited to: plagiarism, fabricated work, breaking of school rules, breaking of the law, failure to meet deadlines or attitude issues with the staff deemed irreversible by the advisor. Student journalists must be held to the highest standards.

EDITORIALS:  Each issue of the school newspaper will feature an editorial, which reflects the viewpoint of the majority of the editorial board (with contribution from the entire staff). The editor-in-chief will make the final decisions regarding the editorial, although the editorial itself may be written by any staff member.

EDITORIAL POLICY ENFORCEMENT:  The editor-in-chief  or the adviser, if an EIC is not present, shall interpret and enforce the editorial policy.

GUEST WRITERS/ARTISTS:  The use of guest or freelance writers or artists is at the discretion of the editor-in-chief.

HOLDING OF YEARBOOKS:  Publications will hold yearbooks for a guaranteed time period after they are distributed. After that date, books might be available but the publications department will not guarantee books after this time. It is the responsibility of the purchaser to pick up his or her book in a timely manner.

INTERNET PHOTOS:  Staff members should never use photographs from the Internet.  Internet photos are not ours to use and the quality of such photos is not good enough to use in print.

LETTER TO THE EDITOR:  Circle Vision Letters to the Editor are welcomed and encouraged, but will only be published if they are signed. Editors-in-chief reserve the right to edit letters for length, grammar and unacceptable content. Letters to the editor should be delivered to the journalism room or mailed directly ATTN: Circle Journalism Department c/o Adviser.

OBITUARY: See policy from the True Blue Yearbook Staff Handbook. The same obituary that runs the same month of the person’ s passing or the next issue, will run in that year’s yearbook.

PHOTO MANIPULATION:  Any electronic manipulation that changes the essential truth of a photo or illustration will be clearly labeled as a “photo illustration.” Staff are not to Photoshop people in our out of photos or change the image beyond basic photo enhancement for color, lighting or cropping.

PLAGIARISM:  Plagiarism and/or the use of writer-created quotes or information in any form will result in the following: steps taken per the CHS Plagiarism Policy and possible dismissal from staff and  an F for the assignment. Plagiarism, misquoting or misinformation of any kind will not be tolerated.

PUBLICATION-DRIVEN COMPLAINTS: Any complaints will be directed to the editor-in-chief. Only at the request of the editor-in-chief or in certain instances will the adviser take an active role in the handling of the situation.

SENIOR PHOTOS: To appear in the senior section of the yearbook or senior magazine, seniors must turn in photo taken by an outside source by the end of first semester, otherwise the photo taken by the school photographer will be used. Any photo submitted from an outside source must meet the required criteria: color photo; head and shoulders shot; no hat; no guns or illegal items in the photo, no props, and the student must be wearing clothing that follows the school dress code.

SOCIAL MEDIA: CHS Journalism social media will be used to promote the media, to promote published content, and to engage the school community.


Be courteous and productive and avoid comments that are profane, obscene, offensive, sexually explicit, inappropriate, inflammatory or otherwise objectionable. Recognize that your actions involving social networking sites, including those taken when you are not in class, affect the credibility of yourself, the CHS Journalism department and other journalists participating in those programs.


Information posted on social media platforms should be held to the same standard as all other reporting in terms of information gathering and fact checking.


Fact Checking & Posts

Information gained through social media channels should be verified through multiple channels or by confirming a source’s validity before passing it along on a social media account. In breaking news situations, extreme caution will be exercised and speculation will never be published. Staff members posting from these accounts should make every effort to have a school administrator as a source in a situation where a breaking news event pertains directly to the school.


Mistakes made on social media posts should be corrected as soon as possible and any deleted posts should be acknowledged in subsequent postings. In the event that a personal post is inadvertently posted from a Media account, it will be immediately deleted. It will be acknowledged if deemed necessary by the Editorial Board.


Assume all postings to CHS Journalism-sponsored sites are publicly available on the Internet and therefore publicly accessible without limitation or protection of any kind. Audience engagement through social media should be done in a professional manner.


Privacy Concerns

Consider how much personal information to share, with the understanding that this information may be linked to your name and published on the Internet.

By posting a comment or other material to CHS Journalism-sponsored sites as outlined above, users give CHS Journalism the right and license to exercise all copyright, publicity, and moral rights with respect to any content you provide, which includes using your submission for any purpose in any form and on any media, including but not limited to: displaying, modifying, reproducing, distributing, creating other works from, and publishing your submission.


CHS Journalism ­­­­further reserves the right to reject or remove comments for any reason, including but not limited to our belief that the comments violate this Comment Policy, to determine in its sole discretion which submissions meet its qualifications for posting, and to remove comments for any reason, including but not limited to our belief that the comments violate this Policy. Any submissions that fail to follow this Policy in any way or are otherwise irrelevant will be removed.

We also reserve the right to amend this Policy from time to time in our judgment to address issues that may arise and changes in our operations or the law.


In posting material on CHS Journalism-sponsored sites, you agree not to:

  • Post material that CHS Journalism determines is threatening, harassing, illegal, obscene, defamatory, slanderous, libelous or hostile towards any individual or entity.
  • Post phone numbers, email addresses or other confidential information of students, faculty, or any other person other than yourself. If you choose to post your own contact information for any reason, please be aware that the information will be available to the public and is, therefore, subject to misuse
  • Post material that infringes on the rights of CHS Journalism or any individual or entity, including privacy, intellectual property or publication rights.
  • Post material that promotes or advertises a commercial product or solicits business or membership or financial or other support in any business, group or organization except those which are officially sponsored by CHS Journalism.
  • Post chain letters, post the same comment multiple times, or otherwise distribute “spam” via the CHS Journalism-sponsored site.
  • Allow any other individual or entity to use your identification for posting or viewing comments.
  • Post comments under multiple names or using another person’s name.
  • Do not change the header or profile photos or bio information.

CHS Journalism reserves the right to do any or all of the following:

  • Ban future posts from people who repeatedly violate this Policy. We may affect such bans by refusing posts from specific email addresses or IP addresses, or through other means as necessary. Staffers who violate this Policy will lose the privilege to post to CHS Journalism social media sites or other affiliated websites.
  • Remove or edit comments at any time, whether or not they violate this Policy.
  • Avoid posting information to social networking sites that could embarrass you or your news organization or call into question your ability to act independently as a journalist.
  • Aggressively manage “friends” and followers and their comments. Delete comments that call into question your ability to act independently as a journalist and, if necessary, remove “friends” or followers who make such comments.

This social media policy is modeled after social media policies used at Bishop Lynch High School, The Walter Cronkite School of Journalism and Mass Communication, and Francis Howell North High School Publications. Last updated August 2015



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Publications Department Policies